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Virtual Office Frequently Asked Questions

What is a Virtual Office?

A Virtual Office is a physical location that serves as your company mailing address and includes a local or toll-free phone number. In other words, it is a complete business presence. You can be working from home or anywhere, near or far.

If your Virtual Office location is used only as a business address, it is virtual address, but when phone and fax are integrated, it is a Virtual Office. Your phone service may be either phone forwarding with voicemail messaging or live call answering.

Businesses may set up one Virtual Office location or multiple locations in many different cities or countries to expand their company presence quickly, efficiently and economically.

Your mail and packages are received and stored at your Virtual Office space, to be forwarded, scanned or picked up. Customer-focused and progressive Virtual Office locations also include Digital Mailbox service, so that virtual clients can view and manage their mail from wherever they happen to be, whether from the web or with an app.

Virtual Offices are available in different settings, so you can choose the one that best meets your business needs and budget.

For example, a Virtual Office at a professional retail pack and ship store is the lowest cost form of a Virtual Office. Home-based businesses, start ups and entrepreneurs can afford it. It is a great choice when you need a company address along with local or toll-free phone and voicemail.

Alternatively, if you need a Virtual Office location with more panache or want a receptionist, directory listing or access to meeting rooms, and you have a higher budget, you might choose a coworking space, often located in a prestigious office building.

iPostal1 offers Virtual Offices at both retail pack and ship stores and at coworking spaces. Whichever you choose, the cost of our Virtual Office plans is only a fraction of the cost to occupy an office or rent a coworking desk on an everyday basis. An iPostal1 Virtual Office is the perfect solution to enhance your corporate image and grow your business.

iPostal1 Virtual Office plans vs. other Virtual Office plans

Virtual Office locations on iPostal1 are either shared workspaces in office buildings or at lower cost professional retail pack and ship stores. All Virtual Office plans on iPostal1 include Digital Mailbox service, call forwarding and voicemail messaging. The specific Virtual Office plan you choose will depend on the amount of mail you expect and whether you want a toll-free number.

Regus, Davinci, Servcorp or Alliance locations are limited to shared workspaces in office buildings. Their Virtual Office plans do not include Digital Mailbox service, call forwarding or voicemail messaging. Instead, they may offer live telephone answering, which is nice if you need it, but otherwise tends to be an expensive addition.

And without Digital Mailbox service, you will most likely need to opt for a regular mail-forwarding schedule to a fixed address, since without a Digital Mailbox, you will not know when new mail arrives nor what is in your box.

Additionally, you will not be able to view and manage your mail with an app or from the web, request mail and package forwarding on-demand to any address, see real-time shipping prices or, with just a click, request that your mail content be scanned to you.

You might expect to pay more for an iPostal1 Virtual Office; however, the opposite is true. If a lower cost retail pack and ship store location will suit your needs, you can get a Virtual Office plan with Digital Mailbox service plus call forwarding and voice-mail messaging for as little as $39.99 per month or $399 per year.

And if you prefer a Virtual Office plan at a shared workspace location, you’ll still find with iPostal1 that it will cost less than half what you would typically pay for a shared workspace mailing address and receptionist with the other Virtual Office providers.

Incidentally, adding additional iPostal1 Virtual Office locations is easy. After signing up for your first location, just click the Add a Location button and all your information will be automatically carried over to each new address you select.

How does a Virtual Office work?

While Virtual Offices differ by location, special services, and price structure, most businesses look for the basic services like a business address, mail handling, business phone, voice mail, and call forwarding.

The key is to find a Virtual Office that meets your needs and budget. Do you require an office building address at a shared workspace? If not, lower cost Virtual Office plans at professional retail pack and ship stores provide the basics mentioned above, increase the choice of locations, and save you money.

If you choose a U.S. address, expect to provide Form 1583, a one-page document required by the USPS verifying your identity and authorizing your Virtual Office to receive mail addressed to you or your company name.

Sign up for your Virtual Office and choose an annual or monthly plan based on the quantity of mail you expect and whether you want a toll-free phone number. Inform senders of your new address. If you have been using an address for business other than your home, you should also file a Temporary Change of Address form with your post office so that mail will be forwarded to your new business address.

Now you can register your company at this address, apply for credit, and use it along with your new phone number on your business cards, stationery and website.

Every iPostal1 Virtual Office comes with Digital Mailbox service that is integrated with your business phone and voice messaging. You choose your phone and fax number right from your Digital Mailbox. You can download the free iPostal1 app and manage your postal mail and voicemail from your smartphone; you receive an email alert and a push notification to your phone when a new postal mail item or voice mail message is received. You can also access your iPostal1 inbox from the web.

You use your iPostal1 app or go online to view and manage your postal mail or listen to voice mail messages. You see a beautiful image of the outside of every mail item and can easily request to forward mail to any address, open and scan mail content, schedule a pickup, discard unwanted mail, or even deposit a check by mail.

You also see real-time shipping prices for different carriers and service levels, so you do not have to worry about how much mail forwarding will cost and can choose the best option for your needs and budget. Mail is opened and the content scanned only when you request this task from your app or online for a specific mail item. You will receive a searchable PDF in your inbox in hours for easy reading or downloading.

One more thing. Adding additional iPostal1 Virtual Office locations is easy. After signing up for your first location, just click the Add a Location button and all your information will be automatically carried over to each new address you select.

What are the benefits of a Virtual Office?

For early-stage companies and sole-practitioners, a Virtual Office from iPostal1 at a professional pack & ship store or an executive business center provides an array of benefits at a very affordable cost.

1. Business image. With a real street address as your company virtual address, customers will think of your business differently – more professional and more credible. Select an address at a prestigious office building to make the most positive impression.
2. Business registration. Use your Virtual Office address to register your company or apply for a loan. Most lenders will not accept a loan application from a business using a home office address. A PO Box with the USPS is not acceptable for business registration or a loan application.
3. Privacy. You don’t want customers and vendors to have personal information such as your home address. Use your Virtual Office address for business to protect your privacy.
4. Mobility. Continue to work from home or from anywhere you travel for work or personal reasons. With cloud technology and digital mailbox service from iPostal1, you can manage your business and view your mail 24/7 with an app or online.
5. Save money. No need to lease an expensive office space when your business does not require it. Capture the advantages of a Virtual Office business address and rent a conference room or meeting space at an executive business center when you need it.
6. Save time. Commuting to an office on a regular basis can be time-consuming, stressful, and expensive. Improve your personal productivity by eliminating the daily commute.
7. Expansion. Expand to new markets by adding new Virtual Offices quickly and easily. Manage mail at all locations from one login. Choose from over Virtual Office addresses in the U.S. and internationally.

Can I get a Virtual Office near me?

iPostal1 virtual office services consist of a physical business address, a local or toll-free phone number, and a digital mailbox for viewing and managing all your postal mail. Your virtual office can be at a workspace in a prestigious office building or at a retail pack and ship store. Your choice is determined by location and budget.

Some of the most popular virtual office locations are in Atlanta, Boston, Delaware, Houston, Las Vegas, Los Angeles, Miami, New York, San Diego, and San Francisco, and most other cities.

We have more than virtual office locations and are continually adding new virtual office locations to our global network. If we don’t have a virtual office location near you now, we may have one near you very soon.

Can I sign up for more than one Virtual Office?

Yes. Once you complete your first iPostal1 virtual office signup, you’ll find an ‘Add Location’ button when you log into your account. Use that button to add additional virtual office addresses. You can manage all of your virtual offices from your one account.

You will need to file a separate USPS Form 1583 for each U.S. based virtual office. When you use our online notary service, you’ll get a discount on additional notarizations completed during the same session. All 1583’s and ID’s done through our online notary will be automatically uploaded to the correct virtual office for processing.

Virtual Office vs. Physical Office

It used to be that if your business required an office address, that meant entering a long-term lease in a traditional office building or signing a month-to-month lease for an office at an executive business center.

Now you have a third option: sign up for a Virtual Office from iPostal1 at a professional pack & ship store, an executive business center, or a coworking location. By opting for a Virtual Office instead of a physical office, you save money, eliminate a stressful daily commute, increase productivity, and gain the flexibility to easily expand to other markets by adding new Virtual Office locations.

When combined with cloud technology and digital mailbox service from iPostal1, you have the mobility to work from just about anywhere.

Stop using your home address for business. For a fraction of the cost of a physical office, you can get a Virtual Office with a real street address from iPostal1. Use your Virtual Office address to register your business, apply for a loan, protect your privacy, and upgrade your company image.

With iPostal1 digital mailbox service and optional local or toll-free phone and fax, you stay connected and create a complete Virtual Office presence.

If you want to impress your prospects and customers with a prestigious office building address, or if you want an address where you can also meet clients on demand, a Virtual Office at an executive business center or coworking location is the way to go.

Is iPostal1 an affordable virtual office solution?

Yes, iPostal1 offers affordable virtual office solutions designed to meet the needs of businesses looking for a professional presence without the high cost of traditional office space. Our virtual office services include a prestigious business address, mail handling and forwarding, as well as optional phone and fax services, making an iPostal1 Virtual Office a cost-effective choice for startups, freelancers, and international businesses aiming to establish a presence in new markets.

Can I have multiple virtual offices in different countries?

Absolutely, you can have iPostal1 virtual offices in different countries. This flexibility allows you to easily and efficiently expand your company's presence across the U.S. and internationally. iPostal1 customers can manage mail from all locations with one login, providing a seamless way to handle your business affairs globally. This feature is ideal for businesses looking to create a broader market presence or individuals needing to manage their mail across various locations.

How do virtual office services from iPostal1 enhance my business?

iPostal1's virtual office services provide your business with a prestigious address, mail and package handling, and personalized phone services. These features enhance your professional image, help manage your business communications efficiently, and allow you to focus on growing your business. Our services are tailored to offer flexibility and scalability, catering to the dynamic needs of modern businesses seeking a competitive edge in their industry.

How does a virtual office enhance my business image?

A virtual office with iPostal1 is beneficial for startups, home-based businesses, or any entity needing a real street address in one or many sought-after locations, creating a more professional and credible impression. Virtual office locations allow you to receive business-related correspondence including mail and packages from carriers like USPS, UPS, FedEx, DHL and Amazon, as well as business phone service with voice mail and call forwarding.

How can I manage my mail remotely with a virtual office?

With an iPostal1 virtual office, managing your mail remotely is a breeze. You can access your Digital Mailbox from anywhere 24/7 using our app or website, allowing you to view and manage your mail with just a few clicks. You can view a picture of the outside of every mail item, decide which items to forward, open & scan, recycle, or shred, ensuring you stay organized and connected.

Can a virtual office be used as a registered agent?

Yes, a virtual office address can serve as a registered agent address provided it complies with the state's legal requirements. This is a viable solution for receiving important legal and tax documents for your business.

We highly recommend directly contacting the institution(s) that you are hoping to register your iPostal1 address with to confirm if it will be acceptable. The regulations on things like this vary from state to state, so we cannot guarantee that you will be able to use the address for your desired purpose.

Can I open a business bank account with a virtual office address?

Yes, the physical street address provided by a virtual office can be used to open a business bank account. Having a real street address enhances your business’s credibility with banking institutions.

We highly recommend directly contacting the institution(s) that you are hoping to register your iPostal1 address with to confirm if it will be acceptable. The regulations on things like this vary from state to state, so we cannot guarantee that you will be able to use the address for your desired purpose.